Conference Agenda
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Session Overview |
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Panels 5.2. Future of Archival Description
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What is new on Records in Contexts? An overview of the most recent work from the ICA/EGAD group The publication (end of 2023) of Records in Contexts FAD, CM and Ontology 1.0 was a major milestone. Since then, many people showed interest and implementation projects moved forward; so it became essential to produce RiC Application Guidelines. EGAD also had to study the joint use of RiC and neighboring standards and to continue improving and enriching the RiC ontology. The panel discussion brings together several members of EGAD, and will allow everyone interested to know the recent progress Presentations of the Panel Introducing the overview on EGAD’s recent work, and its context As an introduction, the speaker will begin by recalling what RiC 1.0 is, its scope and its audiences, and by saying a few words about the history of the project. She will clarify how this was only an important first step. She will discuss various work in progress within the EGAD group, which is complementary to that which will be presented during the panel discussion (like the educational program). She will also talk about the RiC users community, its role in the development of the standard and its involvement in various activities (such as the translations of RiC). RiC Application Guidelines (RiC-AG): building a companion to RiC users In 2024, the EGAD group began to develop RiC-AG. The work was based on the results of an online survey, which made it possible to collect user stories. EGAD then defined priorities and the general structure of the guide. The group produced, and recently published, a first version of RiC-AG, which is aimed at all users and is essentially devoted to RiC-CM. The speaker will present the latest status of RiC-AG and provide information on the continuation of the work. From RiC-O 1.0 to RiC-O 2.0: the latest version of RiC Ontology and its main new features After the release of RiC-O 1.0, the RiC-O team (as subteam of ICA/EGAD) developed a roadmap based in particular on needs expressed by users. This resulted in the publication of RiC-O 1.0.2, which mainly corrected bugs, and of RiC-O 1.1, which was released in May 2025 and includes many significant additions, while ensuring the conformity of this version with RiC-CM 1.0. The speaker will provide an overview of these developments. Then she will present the roadmap and development schedule for a new major version of RiC-O, RiC-O 2.0. Among the most significant developments, RiC-O 2.0 will come with several vocabularies, which will be compliant with SKOS and RiC-O, and can be used both by institutions and projects that produce linked open data (LOD), and by projects based on RiC-CM which involve controlling the content of certain attributes defined in this model. Developing guidelines for using RiC and PREMIS in combination RiC mainly focuses on the description of the intellectual content of records and of their context entities. Indeed, EGAD considered that the precise description of the physical and technical characteristics of records is more a matter of PREMIS, which is notably used to produce technical metadata essential for the preservation of digital records. It is therefore necessary to study how the two standards are complementary, to see what the possible points of articulation are and to offer users a practical guide to help them using the two standards intelligently. The speaker will present the current result of the workgroup within EGAD, that currently works on this topic, in consultation with the PREMIS editorial committee. Building a user friendly interface for the RDF/RiC-O authority data and vocabularies of the Archives nationales de France Archives nationales de France, France Short Description The Lab of the Archives nationales de France (AnF) has created a semantized version of the AnF authority records and vocabularies, which describes the context entities of the records kept by the AnF and is compliant with RiC Ontology. Now the team is developing a website for human users to access this knowledge base. It is an opportunity to explore new avenues, and to think about the future of the AnF information system. We will present the stakes and features of this innovative web application. Abstract The Lab of the Archives nationales de France (AnF) produced in 2021 and, since that date, has maintained on GitHub (https://github.com/ArchivesNationalesFR/Referentiels) a semantized version of the AnF authority records and vocabularies. This dataset is compliant with SKOS (https://www.w3.org/2004/02/skos/) and the ICA Records in Contexts Ontology (RiC-O; see https://www.ica.org/standards/RiC/ontology). Before the ICA congress in Barcelona, the Lab will release a new version of this dataset, compliant with the latest version of RiC-O and greatly enriched. To date, this dataset describes approximately 18,700 agents, 58,000 places and 3,400 concepts, which are context entities of the records kept by the institution. This is an incomplete and imperfect knowledge base but without equivalent, given the area of intervention of the AnF and the expertise and time necessary to describe these entities. But the AnF information system (SIA), which makes it possible to manage the non-RDF source of this data, does not give users the means to access it (except for records on archival creators), nor to exploit its very nature which is that of a directed graph. For example, there are a large number of dated and documented relations between the agents described, but these relations are very little visible in the web interface of the SIA and cannot be searched there. While waiting for a new information system to be designed and built, the Lab has started working, with a private sector partner, on the creation of a web application for human users to access to this data. It is also an opportunity to explore new avenues of navigation, research and consultation, and to provide input for the reflection on the future of the information system. The presentation will focus on presenting the stakes and expected benefits of this project, whose name is GARANCE (Graphe des Archives nationales pour la Recherche, l’Accès et la Navigation des Connaissances Enrichies). Then it will discuss the characteristics, the design and production methods and the progress of this innovative web application. It will include a quick demonstration of the website. RiC applied: describing a database submission by using Records in Context 1National Archives, Romania; 2Historical Archives Ljubljana Short Description The presentation presents the finding of a study case for describing a database by using the Records in Contexts model. The case was performed on real life datasets, and allowed for the identification of strnag and weak points of RIC. Abstract In 2014, 6 datasets were transfered, containing the data from a national census from the Instituite of Statistics. The transfer was quite exotic, since, by then there were no submissions of digital materials, few reflectsions on their nature and therefore there were hesitations about how to describe them. With the release of Records In Contexts, the authors made an exploration of how the new conteptual model can help in archgival description of this materials. The result shows that it is far more suited for digital records than ISADG. On the other hand, for some situations, the model may indicate some limits, since cannot describe the realities that exist. This study cases offers therefore suggestions for improvement, but it also illustrates how RIC can help describing digital records. | ||